We show you in this article which is the best. program to clock or keep track of time at work for free, and easily online, so that as a company you comply with the law and avoid sanctions that can become serious, since the regulations establish that it is mandatory to keep track of the daily working hours of all employees.
Get to know the Program to Sign at Work for Free
Un work scheduling program It is a computer tool where the control of the time of entry and exit of each one of the workers of a company is kept, as well as the pause or stop times, as long as the day is continuous.
In accordance with the provisions of Royal Decree Law 8/2019, companies must make all the information recorded by the control software available to the Labor and Social Security Inspectorates, as well as the workers themselves or their legal representatives.
It is important to point out that the decree obliges companies to keep the registry, but it does not establish the supports for its management, therefore the time control can be carried out on paper or through a computer program.
However, time control software is more recommended as it allows companies to dispense with large volumes of physical files, since companies must keep records for four years.
Another important detail to note is that failure to comply with this rule carries serious sanctions. On the other hand, the establishment of time control pursues the following objectives: firstly, to guarantee compliance with the limits of the daily working hours.
Second, to have a standard that guarantees the safety of both companies and workers. And last but not least, generate tools that allow better control for the Labor and Social Security Inspection.
Discover how to keep track of your employees' hours, with the program to sign in employees for free that is presented below, so you fulfill the obligation to sign in at work in a simple way.
The Best Apps for Clocking in at Work
If you are the owner of a company and you need a program that makes it easier for you to keep track of the start and end times of each and every one of your workers, you have searched in the right place. Since below we show you the 12 best programs to clock at work, so you will surely find the most appropriate for your business.
AM Presence: Free Work Program
AM Presencia is a program to sign workers individually at a company, since it works through biometric control terminals. Therefore, it allows to know at any time the signings, the exact time of entry and exit, delays, incidents, overtime of each of the employees and on each working day.
In addition, this software offers the function of configuring a calendar to keep track of the individual assignment of work schedules both by employee and by the position they hold, as well as allowing flexible schedules to be configured. Therefore, it is a program that is easily adapted to companies with special schedules.
In the same way, AM Presencia individually controls the incidents presented by each worker, such as: medical consultations, vacations, personal errands, among others.
Apart from all these aspects, the presence control software, AM Presencia, has the following characteristics, among others:
- It counts both the days of attendance and the days of absence that a worker has at the workplace.
- Calculation of the hours in which each employee actually works, including overtime.
- Accounts for entries and exits after hours.
- It also allows you to add or delete transfers collected from the terminal.
a3Time management program
a3time management is a work scheduling program easy to integrate with other payroll management solutions, which makes it an excellent option to accompany incentive plans, since it allows the immediate calculation of packages of hours worked, while promoting punctuality and avoiding absenteeism.
It also has a cloud solution allowing both employees and managers to access all the transfer information from any device, you can even get a backup. It also has a free app to manage this information from any mobile phone with an iOS or Android operating system.
Apart from these functionalities, a3gestion del tiempo presents the following characteristics:
- It is a tool that integrates with Wolters Kluwer's payroll solutions and any other labor program through Excel, thus allowing the calculation of wages based on hours worked.
- Control entries and exits through the use of the marking system.
- It offers the possibility of delimiting specific zones, as well as restricting the passage between them to avoid the intrusion of workers in areas that do not concern them.
Beepoli
Beebole is the ideal option for companies that want to accurately and efficiently record daily work days, daily, weekly, monthly and in real time, thus optimizing productivity and making better use of time.
This software has a counter en real time, with the option to pause and stop to facilitate the recording for the worker and better control for the supervisor. It also allows the registration of the vacations of each worker in order to assign the tasks to another worker and avoid the loss of productive time.
It is important to note that Beebole integrates with any other enterprise resource planning (ERP) and billing software. It also exports the hours worked by each worker for payroll.
On the other hand, this time-at-work program makes it easy for company management to generate employee attendance, billable hour, and benefit reports, as well as budget reports, all ready to export or print, even for audit or integrate into other spaces.
bizneo
Bizneo HR is a software based on the cloud or cloud service, so control is carried out online, and all the necessary information related to the signing can also be accessed safely through the same channel.
This time management application offers different functions such as recording and supervising the workers' day from any electronic device with internet access (Tablet, Smartphone, PC), configuring shifts and managing vacation schedules, as well as absences so that they do not affect the productivity of the company.
It also allows you to record incidents such as absences justified by medical consultations or personal errands.
With Bizneo HR you can also create all kinds of reports, as well as download them in .PDF or .XML format, even giving you the option to print them.
It is important to point out that in addition to keeping track of the hours and shifts of the workers, with this program you will be able to centralize all the processes carried out by the human talent department.
It has more than 10 powerful operational optimization modules, among which we can mention: Personnel Recruitment, Evaluations, Training, Surveys, Employee Portal, Organization Charts and more.
Consultant
Expert is a free work clocking program characterized by recording the working day in a decentralized manner and integrated with other company Human Talent Management systems.
Therefore, it optimizes and speeds up the tasks that this department must execute, since it facilitates the calculation of hours worked, shift management, and even helps to evaluate the performance of each employee.
This application controls the individual and personalized entry and exit of each of the employees of a company, since it works through biometric terminals, fingerprint control in fixed positions on PC; POS. It also has an application for mobile devices such as Tablet and Smartphone.
Expert is the ideal tool for those companies that work with a series of operations centers, since it allows you to record and analyze the different work schedules, as well as plan the different shifts, manage calendars. At the same time, it allows the monitoring of the adequate use of time by each worker.
Factorial
A solution to keep track of time is the Factorial software, because it offers a simple way to record the exact work time of each employee. It offers a virtual platform and an application for iOS or Android mobile devices, from there the workers will be able to register the entry and exit.
While the company through the web platform will be able to monitor staff attendance or absences, record vacations and download the hours report before any inspection that is going to be carried out.
It is important to point out that Factorial also has QR codes and a geolocation system, through which the company can enable time control only in person at the company or outside of it.
Likewise, the employee can access the record by scanning a QR code from the mobile phone, and through geolocation they will receive a notification with the exact location from where the time record has been made. In the same way, you can register the day through a button or by completing the shifts manually.
In addition to keeping time control, Factorial makes available to any company a wide variety of options for personnel management, such as: recruitment and selection, electronic signature, document manager, among others.
Free Work Program myManagement
myGestión is an online management program that integrates a system to record the working hours of a company. You have an App for iOS or Android so that employees can register from wherever they are. It also has the geolocation option to link the exact time of signing a worker with the location of the same.
The way this program works is very simple, since it has a screen with two buttons, one for the employee to record the start time of the day and the other to record the end time of the day or the time of departure . This option answers the need of mobile workers, carriers and commercials.
On the other hand, both the employees and the company administrator will be able to view the reports by date with the times of arrivals and departures.
This application also includes modules to facilitate the administrative and commercial work of the company, since it allows you to keep track of payments and collections made, as well as invoices and inventory stock.
It is important to point out that, unlike other programs for clocking in at work, myGestión does not allow any person to make changes to the time control.
Ocean
Ocean is a business solution that goes far beyond a program to clock at work free. Ocean is a very useful web application for the human talent of a company, as well as for its employees.
This software recognizes that employees are the most valuable asset of a company, which is why it developed a very intuitive interface that offers the possibility of entering the system from a personal computer or from a mobile device.
It is also characterized by being an easy-to-configure tool, where only the administrator generates the permissions that can be accessed.
Ocean allows you to keep track of fixed, flexible, rotating schedules, as well as split or continuous shifts. It also offers the opportunity to register free schedules, an option very much in line with the operation of many current SMEs.
On the other hand, Ocean stores all the registered information of the workers in individual employee files. Likewise, it is capable of combining and linking data that allows the creation of reports according to the requirements of the moment.
It is important to note that these reports can be customized and exported, even printed.
PGPlanning: Free Work Program
PGPlanning is a new and efficient program to carry out the daily control of the working day, allowing the administrator to plan shifts and multiple locations or work centers.
The employee can record the time of entry and exit through a computer, Tablet or Smartphone with internet connection from anywhere through the employee portal. This option is created thinking of those itinerant workers and teleworkers.
You can also sign in at the office from any device, to do so you just have to enter the code on the company website.
PGPlanning has an administration panel and an employee portal, from the first the requests made by the workers from the employee portal are managed, and the responses to them are issued.
Among the requests that an employee can make through the system are: request vacations, report incidents, change shifts, view their quadrant and others.
Legend
Sage is time control software that easily adapts to the needs of any company, since it brings together the basic functions that make operations a simple process. Being a cloud system, it allows access from any digital device with an internet connection, thus allowing the respective records to be made both within the company and outside of it.
This innovative program makes available to businesses a control of hours, presence and legal signings, which can be verified in reports and formats suitable for regulatory inspectors.
In addition, Sage has a digital system that uses both traditional terminals and biometric recognition, which makes it very easy for employees and administrators to use.
In the same way, it is capable of registering the extra and complementary hours worked by a worker. Likewise, each employee can access all the information related to their working day, which makes it a transparent program.
Time@Work
Time@Work is the time control software created especially for those companies dedicated to working with electronic devices, PCs and Smartphones. It is easily adapted to small, medium or large industries, and also does not require complicated configurations or any type of maintenance.
By keeping track of the punctual time of both the beginning and the end of the working day, it allows an exact calculation of the number of hours worked by each employee, including overtime.
This program to clock in at work is 100% in the cloud, therefore it does not require investing in expensive infrastructure or special equipment.
In addition to these features, the Time@Work Free Work program has the following features:
- It has three different ways to register the time: through the mobile App, through the web or through the PC keyboard.
- It offers the option of a fingerprint sensor, to prevent workers from clocking each other.
- Time@Work is capable of generating a detailed report of the hours worked, overtime, unjustified absences, permits, delays when entering or leaving early, among other aspects, facilitating the management of human talent. This information is divided into categories: by schedule, activity, device and by employee.
Free Work Program ProcessApp
Other work scheduling program easy and practical to use is the TramitApp, which in turn includes the complete management of the human resources department.
The main features of this software can be summarized as follows:
- It allows you to sign in from the mobile App with geolocation, through the web and through the Kiosk, whether you work in person at the company or telecommute.
- The registration is done with a PIN+ DIN number of the employee, with facial recognition from a Tablet placed in a fixed point of the company to guarantee the legality of the operation.
- Record and validate the incidents of each employee such as special permits, vacations, medical consultations, etc.
- It is an application compatible with various payroll systems.
- Calculate the hours worked by the employee, including overtime.
TAll these features make TramitApp an excellent option for recording the working day.
Closing remarks
After having extensively described twelve programs to sign in at work for free, we want to put at your disposal a video where several aspects related to this important activity for business organizations are explained.
According to the previous video, as of May 12, 2019, all workers are required to sign in and out of work. Everyone is everyone. From the CEO to the last employee of the company.
This is given by the obligation that was assigned to all companies to keep a daily record of the working day of ALL workers. This obligation already exists for workers with a part-time contract and as of that date it is also for full-time workers.
The purpose of this Registry is to control compliance with the working day actually agreed in the employment contracts. It has a double aspect:
- Ease the worker the possibility of claiming the payment of overtime.
- Facilitate the control by the Labor Inspection also the performance of these overtime, but in this case oblige companies to contribute for these hours.
This Registry may be electronic or manual. Electronic, such as the typical work entry control by means of a card, a code or a fingerprint, or also through a computer application. It can also be manual, through a sheet where the worker must daily write down the time he enters and the time he leaves and sign it.
To finish
In addition, it must be available to the workers and in any case to the Labor Inspectorate if requested. In the event that overtime is performed, a summary must be delivered to the worker.
In the case of part-time workers, a summary must always be given to the workers. Failure to comply with the Registry is grounds for sanction. It is considered a serious offense and the penalty can reach up to 6.250 euros.
In this way we finish the article related to the program to file for free work, we hope that it has been of help and interest to you.
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